1. Who is responsible and who can I contact?

We – Verein zur Förderung der wissenschaftlich-technischen Zusammenarbeit im Rohstoffsektor e.V. (WTZ e.V.) – process your personal data and are therefore controllers. You can reach us at the following address:

Verein zur Förderung der wissenschaftlich-technischen Zusammenarbeit im Rohstoffsektor e.V. Akademiestraße 6, 09599 Freiberg

Telefon: +49 3731 2039338
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2. What personal data do we process?

We collect personal data from you as part of your membership in the association Verein zur Förderung der wissenschaftlich-technischen Zusammenarbeit im Rohstoffsektor e.V. In particular this includes: personal details (e.g. name, address, contact details), company affiliation and position within the company and other data comparable with the named categories.

During the use of this website access data (URL of the website from which the file is requested, name of the accessed file, date and time of the request, volume of data transmitted, the status of access, the browser you used for the purpose of access and the IP address) will be stored.

3. What do we use cookies for?

Our websites use so-called "cookies". Cookies are small text files and do not cause any damage to your terminal. They are stored either temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your terminal. Session cookies are automatically deleted after your visit. Permanent cookies remain stored on your terminal until you delete them yourself or until they are automatically deleted by your web browser.

In some cases, cookies from third-party companies may also be stored on your terminal device when you enter our website (third-party cookies). These enable us or you to use certain services of the third-party company.

Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them. Other cookies are used to evaluate user behavior or display advertising.

Cookies that are necessary to carry out the electronic communication process (necessary cookies) or to provide certain functions that you have requested (functional cookies) or to optimize the website (e.g. cookies to measure the web audience) are stored on the basis of Art. 6 (1) lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing cookies for the technically error-free and optimized provision of its services. If consent to the storage of cookies has been requested, the storage of the cookies in question is based exclusively on this consent (Art. 6 para. 1 lit. a GDPR); consent can be revoked at any time.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be limited.

Insofar as cookies are used by third-party companies or for analysis purposes, we will inform you separately about this within the framework of this data protection declaration and, if necessary, request your consent.

4. Newsletter

Newsletter data

If you would like to receive the newsletter offered on the website, we require an e-mail address from you as well as information that allows us to verify that you are the owner of the specified e-mail address and agree to receive the newsletter. Further data is not collected or only on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties.

The processing of the data entered in the newsletter registration form is based exclusively on your consent (Art. 6 para. 1 lit. a GDPR). You can revoke your consent to the storage of the data, the e-mail address and their use for sending the newsletter at any time, for example via the "unsubscribe" link in the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation.

The data you provide us with for the purpose of receiving the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe from the newsletter or after the purpose has ceased to exist. We reserve the right to delete or block e-mail addresses from our newsletter distribution list at our own discretion within the scope of our legitimate interest pursuant to Art. 6 (1) lit. f GDPR.

After you have unsubscribed from the newsletter distribution list, your e-mail address will be stored by us or the newsletter service provider in a blacklist, if necessary, in order to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in complying with legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6 (1) lit. f GDPR). The storage in the blacklist is not limited in time. You can object to the storage if your interests outweigh our legitimate interest.

CleverReach

This website uses CleverReach to send newsletters. The provider is CleverReach GmbH & Co. KG, Schafjückenweg 2, 26180 Rastede, Germany (hereinafter: "CleverReach"). CleverReach is a service with which the newsletter dispatch can be organized and analyzed. The data you enter for the purpose of receiving newsletters (e.g. e-mail address) is stored on CleverReach's servers in Germany or Ireland.

Our newsletters sent with CleverReach allow us to analyze the behavior of newsletter recipients. Among other things, we can analyze how many recipients have opened the newsletter message and how often which link in the newsletter was clicked. With the help of so-called conversion tracking, it can also be analyzed whether a predefined action (e.g. purchase of a product on this website) has taken place after clicking on the link in the newsletter. For more information on data analysis by CleverReach newsletters, please visit: https://www.cleverreach.com/de/funktionen/reporting-und-tracking/.

The data processing is based on your consent (Art. 6 para. 1 lit. a GDPR). You can revoke this consent at any time by unsubscribing from the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation.

If you do not want any analysis by CleverReach, you must unsubscribe from the newsletter. For this purpose, we provide a corresponding link in each newsletter message.

The data you have provided to us for the purpose of receiving the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe. Data that has been stored by us for other purposes remains unaffected by this.

After you have unsubscribed from the newsletter distribution list, your e-mail address may be stored by us or the newsletter service provider in a blacklist to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in complying with legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6 (1) lit. f GDPR). The storage in the blacklist is not limited in time. You can object to the storage if your interests outweigh our legitimate interest.

For more details, please refer to the data protection provisions of CleverReach at: https://www.cleverreach.com/de/datenschutz/.

5. What is etracker?

On this website we use the services of etracker GmbH, Hamburg, Germany (www.etracker.com) to analyze usage data. Here, cookies are used which enable the statistical analysis of the use of this website by its visitors as well as the display of usage-relevant content or advertising. etracker cookies do not contain any information that could identify a user.

The data generated with etracker is processed and stored by etracker solely in Germany by our commission and is thus subject to strict German and European data protection laws and standards. In this regard, etracker was checked, certified and awarded with the data protection seal of approval.

As the privacy of our visitors is very important to us, etracker anonymizes the IP address as early as possible and converts login or device IDs into a unique key with which, however, no connection to any specific person can be made with. etracker does not use it for any other purpose, combine it with other data or pass it on to third parties.

Further information on data protection with etracker can be found here.

6. What do we use conversion tracking for?

This website also uses Google Conversion Tracking. Google Adwords sets a cookie on your computer if you have accessed our website via a Google ad. These cookies lose their validity after 30 days and are not used for personal identification. If the user visits certain pages of the Adwords customer's website and the cookie has not yet expired, Google and the customer can recognize that the user clicked on the ad and was redirected to this page. Each Adwords customer receives a different cookie. Cookies can therefore not be tracked across Adwords customers' websites. The information obtained using the conversion cookie is used to create conversion statistics for Adwords customers who have opted for conversion tracking. The Adwords customers learn the total number of users who clicked on their ad and were redirected to a page tagged with a conversion tracking tag. However, they do not receive any information that personally identifies users. Google's privacy policy on conversion tracking can be found here.

7. Where we do we get this data from?

We process personal data which you provide us with while using this website or by other means. In addition, data of interested parties who contact us will be processed.

8. Why do we process your data and on what legal basis?

There are several bases for processing your personal data:

• Your personal data is processed on the basis of your consent. Your data is exclusively processed within the scope of the consent provided, and only for the purposes that you consented to. For instance, those purposes are the sending information and invitations to events, informing you about the latest news of the association, managing membership and networking.
• The processing of your personal data is in the public interest or is based on legal requirements. We are subject to various legal obligations such as tax laws. In this context, the purposes of processing include, among other things, the fulfilment of control and reporting obligations under tax law.
• If necessary, we process your personal data beyond the actual fulfilment of contractual or legal obligations to safeguard justified interests of us or third parties. This includes, for example, internal association statistical purposes, the optimization of our online offer and our website, the organization of events as well as the assertion of legal claims and defense in legal disputes.

9. Who receives your data?

Within the association, only those bodies will be given access to your data who need it to fulfil our legal and non-contractual obligations.

Your personal data will also be passed on to service providers (above all processors) and vicarious agents. These are IT supporters and service providers, the operator of the office and event agencies. Such a transfer takes place on the basis of justified interests or your consent.

If necessary, your data will be passed on to other members of the association, as well as other visitors to events or the press. The basis for such disclosure is your consent.

10. How long will your data be saved?

Your personal data will only be stored as long as knowledge of the data is necessary for the purposes of membership in the association or the purposes for which it was collected, or as long as legal or contractual retention requirements exist.

If the collection fulfilled the basic purpose, then the data will be regularly deleted, unless limited further processing is required. This includes, for example, the fulfilment of commercial and tax law retention periods (German commercial code, regulation of taxation, anti-money laundering law – retention for up to ten years) and the maintenance of evidence in the scope of the legal statute of limitations regulations (up to 30 years – regular statute of limitations is three years).

11. What rights do you have as data subject?

As data subject you have various rights:

• The right to information (Art. 15 GDPR)
• The right to amendment (Art. 16 GDPR)
• The right to deletion (Art. 17 GDPR)
• The right to the limitation of processing (Art. 18 GDPR)
• The right to data transferability (Art. 20 GDPR)
• The right to object (Art. 21 GDPR)
• The right to withdraw consent provided (Art. 7 para. 3 GDPR)
• The right to complain to a supervisory authority (Art. 77 GDPR)

Your rights are subject to some legal exceptions. For example, your rights are limited on the basis of research and statistics purposes (sect. 27 para. 2 FDPA) or due to archiving purposes in the public interest (sect. 28 paragraph 2 and 3 FDPA). Further exceptions are amongst others: sect. 34 and 35 FDPA and Art. 17 para. 3 GDPR.

You can find extensive information on your right to object in accordance with Art. 21 GDPR at the end of the section “Your rights to object”.

Furthermore, in the case that your personal data is collected on the basis of your consent, you have the right to withdraw this consent at any time. However, it should be noted that such a withdrawal is only effective in future, and the processing that has occurred until then remains lawful.

12. Are you obliged to provide us with your personal data?

As a rule, without this data, we are not in a position to accept you as a member of our association.

Within the framework of the use of this website as well as the membership in the association, we require the data which is necessary for the use of the website and for the establishment and implementation of the membership as well as the data that we are legally obligated to collect.

13. Is there an automated decision?

Ultimately, no automated decision takes place. If we do use such a procedure in exceptional cases, we will inform you separately in advance if this is legally required.

14. Information in the case of change of purpose

If there is a change in the reason for processing your personal data, we will of course inform you immediately.

1. Right to object relating to individual case

We have already informed you about the right to object in accordance with Art. 21 GDPR. Specifically, this means that you have the right to object to the processing of your personal data at any time, for reasons that arise from your particular situation. The requirement for this is that the data processing is in the public interest or is taking place on the basis of a weighing up of interests (Art. 6 para. 1 letter e or f GDPR). This also applies to corresponding profiling.

If you make an objection against the processing of your personal data, we will no longer process it. Unless we can prove necessary, legitimate reasons for processing that outweigh your interests, rights and freedoms, or the processing serves to enforce, practice or defend legal claims.

2. Right to object to processing for purposes of direct advertising

In accordance with Art. 21 para. 2 GDPR, you as data subject have a separate right to object if your personal data is used for direct advertising. This also applies for profiling if it relates to direct advertising.

If you make use of this right to object, we as controllers will no longer process your data for this purpose.

3. Who should I send my objection to?

The objection does not require any particular form and, where possible, should be sent to:

Verein zur Förderung der wissenschaftlich-technischen Zusammenarbeit im Rohstoffsektor e.V.
Geschäftsstelle
Akademiestraße 6, 09599 Freiberg
This email address is being protected from spambots. You need JavaScript enabled to view it.